How to share a password with a team member in 1Password (and revoke it later)

How do you share a password with a team member in 1Password?

In 1Password, you share a password with a team member by putting the item in a shared vault and giving that person access to the vault. That is the method 1Password recommends for people inside your team account, according to its support article "Create, share, and manage vaults in your organization" (checked 18 October 2026).

A shared vault is a container of items that a chosen set of people or groups can open, with permissions you set per person or group. Anything saved into it is available to everyone with access, and edits stay in sync.

1Password also has a second option, a share link, which sends a copy of one item to anyone. It suits one-off handovers, not ongoing team access. Both are covered here, along with how to take access back.

How do you create a shared vault and add a team member?

You create the vault on 1Password.com, then add the team member from the vault's People or Groups settings. These steps follow 1Password Support's vault-sharing article as checked on 18 October 2026.

1. Sign in on 1Password.com and select Vaults in the sidebar, then New Vault.
2. Choose Suggestions or Custom, then select Create Vault.
3. Select the new vault, then People or Groups, then Manage.
4. Type the team member's or group's name, or the email address of someone new, and select it.
5. Set their permissions, then select Save.
6. Move or save the logins you want to share into that vault.

People invited by email must accept the invitation and be confirmed before they can see anything. If a teammate says the vault is empty, check that step first.

A practical tip: build vaults around jobs, not people. A "Marketing tools" or "Finance banking" vault is easier to manage than one vault per colleague, and it maps cleanly onto groups.

What permissions can a team member have on a 1Password shared vault?

The permissions depend on your plan: 1Password Teams has three broad levels, and 1Password Business has finer controls. This summary comes from 1Password's help docs (checked 18 October 2026); check their plan page for current details.

Follow the principle of least privilege, standard guidance from NIST and CISA: give each person only the access their work needs. Most team members need to view and use a login, not manage the vault. Keep Manage permissions for one or two owners.

How do you send a 1Password item to a teammate with a link?

You open the item, select Share, choose who can open the link and when it expires, then copy or send the link. 1Password Support describes this in "Securely share 1Password items with anyone" (checked 18 October 2026).

1. In the 1Password app, select the item, then Share.
2. Choose when the link expires.
3. Choose who can open it: anyone with the link, or only specific people using Add email. On Business you can also allow a whole email domain.
4. Select Copy Link or Share Link. On 1Password.com, the path is the item, then Share, then Copy Link.

Know the trade-offs before using it for a team member:

• It is a copy. If you change the password later, the recipient does not get the update.
• The password is visible. Recipients can view and copy it until the link expires.
• Permissions apply. Business users need both Copy and Share Items and View and Copy Passwords to create a link.

For a colleague who will use the login every week, a shared vault is the better fit. For a contractor who needs one password for one afternoon, a short-lived link restricted to their email is reasonable.

What is a 1Password private link, and when should you use it?

A private link is a link to an item in a shared vault that only opens for people who already have access to that vault. You get it from the item's … menu, then Copy Private Link (1Password Support, "Use item links to help others find items in shared vaults", checked 18 October 2026).

It does not grant access by itself. Use it to point a teammate to the right login in a busy vault, for example in a task or onboarding document, without pasting the password anywhere.

How do you revoke a team member's access in 1Password?

You revoke vault access by changing or removing the person's permissions on that vault, and you revoke a share link by deleting it from the item's sharing history. Both steps come from 1Password's help docs, checked 18 October 2026.

Remove someone from a shared vault

1. On 1Password.com, open Vaults and select the vault.
2. Find the person or group under People or Groups.
3. Use the ellipsis next to their name to change or remove their permissions.
4. If they still have access, check their group memberships. Access through a group stays until you remove them from the group or the group from the vault.

Delete a share link

1. Open the item.
2. Select the down arrow beside the account and vault name.
3. Choose View history or View Sharing History.
4. Select Delete link.

Removing access stops future use, but it cannot erase what someone already saw or copied. If the person could view the password, change it on the website itself. The employee offboarding password checklist walks through that rotation step by step.

Which 1Password sharing method should you use for each situation?

Use a shared vault for ongoing team access, a share link for a one-off copy, and a private link to point existing vault members to an item.

Whatever you choose, never paste the password into chat or email alongside the link. A link plus a pasted password defeats the point.

Is there another way to share passwords with teammates without exposing them?

Yes: some password managers let a teammate use a login through autofill without ever seeing it. In BobWork Vault, a free password manager for teams, that access level is called Login only: the browser extension fills the password, but the teammate can't see or copy it.

BobWork Vault shares per password or through shared folders, with four access levels: Owner, Edit, View and Login only. You invite people by email under Settings › Team › Invite teammate and pick what each person gets. Items are encrypted in the browser with AES-256-GCM, and each item key is wrapped separately for every teammate, so the server stores ciphertext only. A guided offboarding flow removes a leaver's access and builds a checklist of passwords to change.

Know the limits: BobWork Vault is a Chrome extension (also Edge, Brave and Arc) plus a web vault, with no mobile apps and no one-time share links for people outside your team. Moving from 1Password takes a CSV export (File › Export › CSV); see how to export passwords from Zoho, LastPass and 1Password and the free 1Password alternative page. For every method compared, read how to share passwords with teammates, or see login-only access for contractors.

What should you check after sharing a password with a team member?

Check that the right person has the right level of access, and that no stray copies of the password exist elsewhere.

• The teammate accepted the invite and can see the item.
• Their permission is the lowest that works: view or use, not manage.
• The account behind the login has two-factor authentication on, and you know who holds the second factor.
• No copy of the password remains in chat, email or a spreadsheet.
• The vault or folder has a named owner who reviews its members regularly.
• You have a plan to change the password when anyone with view access leaves.

Want teammates to sign in without seeing the password? Create a free BobWork Vault account and invite your first teammate.

Try BobWork Vault — free for your whole team

BobWork Vault is a free, zero-knowledge password manager for teams, made by BobWork (BobOffice, LLC). Shared folders, login-only access, 2FA codes and guided offboarding, end-to-end encrypted. Add it to Chrome or create a free account.

Keep reading

• How to export passwords from Zoho Vault, LastPass, 1Password, Bitwarden and Chrome
• Employee offboarding checklist: what to revoke, rotate and hand over
• How to share a password without revealing it to contractors, agencies and interns
• Free 1Password alternative

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